Thinking of making a booking?
Please call us on or use our callback form so we can contact you.
For all event bookings we require
- Name of the person organising the event
- Contact number
- Email address
- Invoice address/ purchase order number (if any)
- Name of the event (title for the signage outside of the rooms):
- Expected access time of organiser
- Guests' arrival time
- Event finish time
- Rooms required - Meeting space needed and/or catering space required
- Numbers - even if an estimated number when booking is first made - we only require final numbers 3 full working days before the event
Additional information required for meetings and dinners
For meetings
- AV required
- If you have sponsors - How many sponsors, exhibition stands (this is needed well in advance because it will have an effect on numbers and rooms)
- Access times for the exhibition stand setup
- Time for registration and preferred menu
- Time for mid morning break and preferred menu
- Lunch, style of lunch, any dietary requirements, seated/ standing - how long the break needs to be
- Beverage requirements for the lunch
- Time for afternoon break and preferred menu
For Dinners and lunches
- Reception - menu, beverages, numbers, room setup, flowers, etc
- Dinner - Menu and Drinks required
- Please also consider: Table plan, place cards (both usually provided by the client) Menus (organised by events team), numbers, flowers, dietary requirements - where are guests with dietary requirements sitting (indicated on the table plan)
If you require any further advice, do not hesitate to contact the Events Team.