Download our AV Facilities &
Charges [PDF 304k]
One Wimpole Street's lecture theatres and meeting rooms offer a
wide range of audio visual equipment and services with full support
from our in-house AV team.
Our Main Lecture theatre and the Max Rayne Auditorium have
professionally installed AV facilities to enable speakers to give
dynamic multimedia presentations with full control via an AMX touch
screen control system.
Information is provided below regarding specific audio visual
equipment and services. For further information please contact the
One Wimpole Street AV Team on 020 7290 3849 or email@example.com.
The Main Lecture Theatre and the Max Rayne Auditorium have
lectern PC's and ceiling mounted data projectors (Main lecture
theatre WUXGA , wide aspect HD,1920 x 1200 resolution/Max Rayne
auditorium XGA 1024 x 768 resolution) with connectors for
presenters to link up their own laptop if required. Audio from the
presentation is reinforced by the in-built PA systems. An AV
technician will be present to set up and monitor all presentations
for the meetings duration.
Laptops (Windows XP and Microsoft Office 2003(with 2010 viewer))
and data projectors (or large LCD screens) are available for hire
in all other rooms on request.
The AV team are ready to assist in setting up and
trouble-shooting at the start of all meetings that involve data
projection and are 'on-call' throughout the day if needed.
Those using data projection can bring their presentation files
on a variety of media including USB flash drives, CDs, floppy disks
or via e-mail to firstname.lastname@example.org,
bringing a back up copy of the file is a good insurance.
In the Main Lecture Theatre dual projection is possible from two
data sources or data and video.
Presenters are welcome to use their own laptops and
arerecommended to check compatibility with our system before the
day of the event. The AV team will be pleased to advise any
presenter/organiser before the event.
Interactive audience response system
One Wimpole Street utilises IML audience response systems.The
Main Lecture Theatre has a built in system with a keypad in the arm
of every chair. Up to another 150 keypads are available for use in
any other meeting room. This facility allows for an interactive
element during meetings to engage your audience in presentations,
gather instant feedback data, assess knowledge and canvas opinion.
All response data can be stored, collected and analysed. The
software is embedded as an 'object' in a Microsoft PowerPoint
All the IML keypads contain a microphone for audience
participation in Q & A sessions (PA system required).
There are many types of questions that can be used with the
interactive software, for a full description contact the AV Team or
browse through the
relevant IML website page.
Hard of hearing
The Main lecture theatre and the Max Rayne Auditorium sound
systems feed infra-red emitters for the hard of hearing. These
drive individual wireless headsets which work with a delegate's own
hearing aid or provide amplified sound through an earpiece.
A similar mobile system is available in any other meeting space
Due to the ever growing demand for video recording of events we
now have our own video production team and editing suite. We can
draw on extensive experience in producing video for DVD, webcast or
The Main Lecture Theatre and the Max Rayne Auditorium are
equipped with several ceiling mounted pan/tilt/zoom cameras to
cover speakers at the lectern, debate sessions at the stage desks
and audience participation. Tripod mounted cameras and audio
recording equipment are used in other rooms.
Video recorded footage can be edited and produced on a master
DVD (or other format as per request) with customized menus,
chapters and further material, as requested. Once the DVD is
created it can be mass produced if required.
Meetings can be broadcast live via webcasts either on a free or
pay to view basis. A customised micro site can be set up and the
video can be viewed on demand for any period of time required after
Both the Main Lecture Theatre and the Max Rayne Auditorium are
linked to a Tandberg 6000 video-conferencing unit which connects
over 3 ISDN lines (384 bit/sec) and live link ups with multiple
sites can be made throughout an event.
A mobile Tandberg Video Conferencing unit is available for hire
in any other meeting room.
Interactive CD-ROMs can be produced in advance or after an
event. Information, speaker biographies, sponsor details and
PowerPoint slides can be included on a disk presented to delegates
on the day. Alternatively, video footage of the speakers taken
during the day alongside the slides can be included and the CD-ROM
can be made available after the event (allow 5 Days).
An audio recording of meetings can be made in any room at One
Wimpole Street. In the Main Lecture Theatre and the Max Rayne
Auditorium, a sound system is already present, for all other rooms,
microphones and recording equipment will be set up as necessary. If
the recording is required for something more than transcription or
a simple record of the event, it is advisable to hire a technician
to monitor the recording throughout the meeting.
The recording can be produced on CD or cassette or simply
transferred to a clients own laptop or flash drive.
The Main Lecture Theatre, Max Rayne Auditorium and the Lower
Atrium Theatre all feature an integrated PA system. Mobile PA
systems can be set up in any other room at One Wimpole Street.
Wired or wireless microphones, on a stand, handheld or clip-on
are provided as requested. Laptop, video and CD audio is also
patched through the PA systems.
Large Plasma/LCD screens are wall mounted either side of the
stage in both the Main Lecture Theatre and the Max Rayne
Auditorium. These can be fed from a variety of video and data
sources and are useful for sponsors logos, messaging, video links,
Large mobile LCD screens and stands are also available for use
anywhere else at One Wimpole Street, such as at trade stands or as
an alternative to a projector and screen in small committee
Internet access is available at the lectern PCs in the lecture
theatres and via Wi-Fi throughout the public areas of One Wimpole
For access to a secure server (i.e. vpn or https) or to use
special services, the IT department needs advance notification as
all traffic is only through port 80 and other ports will only be
opened at the IT department's discretion depending on security
implications. It is advisable that the user has a basic knowledge
of the network and security set up on their laptop, or has
technical support available.
Simultaneous translation can be provided through our approved
suppliers in any of our lecture theatres and large meeting rooms.
Translation booths with teams of expert translators are set up
outside the rooms and several languages can be translated instantly
via infra-red headsets to event delegates.
A technician is provided throughout the event to monitor all
audio visual from the control room for both the Main Lecture
Theatre and the Max Rayne Auditorium. For all other rooms a
technician will attend before a meeting starts, to assist clients
Technicians are on-call throughout the day to assist and
trouble-shoot, alternatively a technician can be hired to remain in
a meeting room throughout an event.
All our technicians are progressively working towards the
'Certified Technology Specialist' qualification through InfoComm
International, a globally recognised training programme and
benchmark for audio visual expertise.
Other equipment and services
35mm slide projectors are available if requested, however, in
the Main Lecture Theatre and Max Rayne Auditorium a slide scanner
is used to convert the slides to video and display them through the
data projector. Similarly, overhead projectors are available for
all rooms but a visualiser is used in the lecture theatres which
displays documents via a camera as video through the data
Any equipment or services not mentioned can be hired in on
request through our approved suppliers.
Our current charges for these services
are available to download. [PDF 304k]